Claimer turns expense claims into a 30-second job, for the person who spent the money and the person who signs it off. Snap, submit, and see every claim through to reimbursed, with VAT and SARS mileage worked out and a clean record finance can pay from.
It's the small, constant friction that quietly taxes everyone, the person who paid, the person who approves, and the business carrying the risk. Here's where it hurts.
A drawer full of fading till slips. A spreadsheet you keep meaning to fill in. Weeks before the money you fronted comes back, if you remember to claim at all.
The average claim sits 11 days before it's even filed.
Blurry photos over email. Missing VAT numbers. Totals that don't add up. You become a part-time detective right when the books are due.
Finance loses hours every cycle to back-and-forth.
No clean record of who claimed what, which VAT is reclaimable, or whether the mileage rate is right. When SARS asks, you're scrambling.
Unclaimed VAT and weak records cost real money.
The same simple loop whether you're standing at the till or sitting at your desk.
Open Claimer, point at the receipt, done. The amount, VAT and date are captured on the spot, even offline. Mileage? Enter from-and-to and we cost it at the SARS rate.
Group your expenses into a claim and submit in a tap. Claimer flags anything missing before your manager ever sees it, so there's no back-and-forth.
Finance reviews, approves or queries with a comment, and marks it paid once you've been reimbursed. Everyone sees each step, and you're notified the moment it's done.
Most expense tools are built for somewhere else, then bent to fit. Claimer is built here, for the rand, the rules and the realities of doing business in South Africa.
Every claim splits VAT automatically and flags when a full tax invoice is needed, so you reclaim what you're owed.
Mileage costed at the current SARS prescribed rate. Update it once a tax year and every trip follows.
A tamper-evident trail of who claimed, who approved and what was paid, retained the way SARS expects.
Track every claim from snapped to settled and see exactly what the team is owed at any moment, no chasing.
From the moment money leaves your pocket to the moment it lands back in your account.
Snap or upload a slip. The amount, VAT and date are read on the spot — even with no signal.
SARS-rate distance claims with reusable saved routes.
Bundle expenses into a claim and track every status.
Approve, or ask about a single line, with a comment.
See what each person is owed and mark claims paid as you settle them.
Hand clean data to Xero, Sage or Pastel, VAT intact.
Everyone knows the moment a claim moves forward.
Catches missing slips and limits before you submit.
Expense software should disappear into the background of a workday. You spend, you snap, you forget about it, and the money quietly finds its way back. That's the whole point of Claimer.
Billed only for active users in a given month. No setup fees, no lock-in, cancel anytime.
Everything a small team needs to stop using spreadsheets.
For growing teams that reimburse properly, every month.
Tailored controls, onboarding and support at scale.
Still wondering about something? Email us at hello@claimer.co.za and a human will reply.
Yes. Claimer splits VAT on every claim, flags when a full tax invoice is required, applies the current SARS prescribed mileage rate, and keeps a tamper-evident audit trail with the retention SARS expects. Your accountant gets clean, reclaimable data.
Claimer is POPIA-aligned. Data is encrypted in transit and at rest, access is role-based, and every action is logged. You can export or delete your workspace data at any time, and we never sell it.
No, and that's deliberate. Claimer never moves money or connects to a bank account. It keeps everyone in the loop, who's owed what, what's approved, and what's been paid, and holds each person's banking details so whoever handles payments knows exactly where to send them. You reimburse through your own bank as you always have, then mark the claim paid in Claimer.
Both, interchangeably. Employees usually capture on their phone, finance usually reviews and pays from the browser, and everything stays in sync. The same login works everywhere.
Yes. Export approved expenses to Xero, Sage or Pastel with VAT and GL codes intact, so the numbers drop straight into your books without re-keying.
An afternoon. Create a workspace, invite your team, set your categories and approval rules, and you're capturing claims the same day. No card required to start.
Set up your workspace in an afternoon and give your team the expense experience they actually deserve, on the phone and the desk.
No card required · POPIA-aligned · Made in Cape Town